Over 20 years ago, in 2003, one of our co-founders introduced electronic assessments and care planning to the UK social care market—at a time when 99% of care homes were still relying on paper-based records. It was a transformative shift, and today, 99% of care homes and agencies have adopted digital care plans as the standard.

Now, history is being rewritten once again. The VITARYS AI Care Planner is the next leap forward—an advanced AI-driven assistant designed to streamline elderly patient assessments, automate care plan creation, and enhance risk management. By capturing and analysing responses in real time, the AI ensures accurate assessments, tailored clinical charts, and intelligent risk matrices, allowing caregivers and nurses to focus on what truly matters—providing exceptional, person-centered care.

This breakthrough has been 20 years in the making. With decades of experience developing healthcare software solutions for the social care sector, VITARYS brings unparalleled expertise and understanding of the challenges faced by care providers. This deep industry knowledge has given us a huge head start, allowing us to build an AI assistant that is not just innovative—but truly aligned with the real-world needs of caregivers, nurses, and healthcare professionals.

Challenge: A busy care home was struggling with time-consuming, manual completion of complex patient assessments like Waterlow and Malnutrition (MUST). Care staff often found it challenging to complete the required forms accurately during busy shifts, leading to delays in care planning.

Solution: The VITARYS AI Care Planner was introduced to automate the assessment process. During assessments, the AI captured responses in real-time, calculated scores, and provided accurate summaries with no manual intervention.

Impact: Nurses reported saving an average of 3 hours per patient during initial assessments. The accuracy of scoring and the AI’s ability to generate tailored care plans ensured faster, more reliable care while significantly reducing administrative workload.

To help you get an idea of what VITARYS Assessments and Care plans look like, we've provided two samples for you to review. VITARYS captured the assessment feedback, scored each individual questions, provided an overal score and summary and went on to create the care plans, clinical charts, review schedules and risk matrices.

View Palliative Performance Scale (PPS) Assessment Sample View Barthel Index Assessment Sample

“I just completed a MUST assessment using VITARYS AI Care Planner, and in less than 10 minutes, everything was done—the assessment, the care plans, clinical charts, risk matrix, and even a review schedule! I am just speechless! This would normally take me over three hours to complete manually, and now I’m saving days every month just on documentation alone. Not only is it fast, but the quality of the care plans and reports is outstanding—detailed, accurate, and completely person-centered. This is a game-changer for nurses like me, allowing us to spend less time on paperwork and more time where we’re needed most—with our patients”

Freya Clarke, District Nurse in Hampshire

Challenge:
A home care agency had their recent CQC rating lowered in part due to inconsistent documentations. Shortage of staff all too common in this industry means the staff lacked the time to craft detailed plans for each patient. Care staff were also tasked with creating clinical charts manually, which was prone to inconsistencies and errors.

Solution:
VITARYS AI Care Planner is now helping this agency to regain their "Excellent" rating by producing custom and accurate assessments, customised care plans with specific goals, actions and interventions, as well as creating tailored clinical charts for tracking progress. It also make sure those documents are reviewed and staff are aware of the risk matrix for each assessments.

Impact:
The agency is already improving and is confident that VITARYS is not only going to help them regain their rating at the next CQC inspection but they feel that it is also enhancing patient and their families satisfaction and health outcomes. The automated process has also freed up a huge amount of time for caregivers, enabling them to focus more on delivering care rather than writing documents.

Challenge:
A long-term care facility struggled with identifying high-risk patients and maintaining timely review schedules. Caregivers found it difficult to stay ahead of potential health issues due to inconsistent follow-ups.

Solution:
With VITARYS AI Care Planner, assessments were analysed to generate risk matrices that flagged potential health concerns and prioritised interventions. VITARYS also recommended personalised review schedules, ensuring care plans remained up-to-date and proactive.

Impact:
The facility achieved better risk management by addressing health concerns early and maintaining consistent review cycles. Supervisors noted improved care continuity, fewer emergencies, and an overall enhancement in patient outcomes.